Bulk booking tools, series departure pricing, rooming list management, and volume discounts. Built for operators who move groups, not just individuals.
Handle 10, 50, or 200 room nights in single requests. Group rates, allotment holds, and bulk confirmation management.
Lock in rates across multiple departure dates. Same itinerary, consistent pricing, simplified operations.
14-30 day credit for qualified operators. Pay closer to departure, improve your cash flow.
Tour operators have different needs than retail travel agents. You're not booking one room at a time—you're moving groups of 20, 40, 100 people across multiple destinations. You need bulk operations, not retail interfaces. You need contracted rates, not dynamic pricing that changes hourly. A B2B travel portal for tour operators needs to handle scale.
That's what DMC Quote provides for established tour operators: group booking tools, series departure management, volume pricing, and the credit terms that serious B2B relationships require. If you're moving groups regularly through Asia and the Middle East, this is how you simplify operations while protecting margins.
Standard travel agent B2B portals are built for individual bookings. Click, book, confirm. That works fine for agents handling FIT travelers. But tour operators need fundamentally different functionality.
When you're booking 15 rooms for 7 nights, you can't click through 15 individual booking flows. You need to submit requirements once, receive a quote, and confirm the block. Name changes, room allocations, special requests—these need bulk handling, not one-at-a-time data entry.
Tour operators selling brochure programs need rate certainty. If your brochure goes to print in September for January-March departures, you can't have rates changing daily. You need contracted rates that hold for the season, with clear allotment and release terms.
A tour isn't just hotels. It's hotels + transfers + guides + activities + meals, coordinated across multiple destinations. You need a platform that handles all these components, with group rates for each, and produces consolidated documentation.
Tour operators often collect client payments in stages—deposit, interim, final balance. Paying suppliers 100% at booking doesn't work with that model. You need credit terms that let you pay closer to departure, matching your own collection timeline.
Retail agents might book 50 room nights per year. Tour operators might book 50 room nights per departure. The volume difference requires different tools, different pricing structures, and different relationship levels.
For groups of 10+ rooms (or complex multi-destination itineraries), the process differs from instant booking.
Provide tour details: dates, destinations, room requirements (how many twins, doubles, singles), special requests (interconnecting rooms, accessibility needs), meal plans needed. Include any flexibility in hotels or dates if applicable.
Our groups team queries hotels and suppliers with your specific requirements. This isn't automated availability checking—it's negotiated group pricing based on your commitment level. Turnaround is typically 24-48 hours.
You receive quoted rates with hold period. Review the numbers, compare to your budget, request adjustments if needed. For significant volume, there's often room for negotiation, especially for off-peak periods.
Accept the quote, provide initial deposit (terms negotiated by account), and submit rooming list when ready. Confirmed rooms go into the system with your allocation.
Names, room allocations, special requests—changes are inevitable. Submit modifications through your account manager or portal. Group cancellation terms are applied per your contract, not retail policies.
| Aspect | Individual Booking | Group Booking |
|---|---|---|
| Booking Speed | Instant confirmation | 24-48 hour quote process |
| Pricing | Dynamic, per-room | Negotiated group rate |
| Cancellation | Per booking policy | Negotiated group terms |
| Payment | At booking | Deposit + balance terms |
| Changes | Self-service portal | Account manager assisted |
If you're running the same itinerary multiple times per season—say, a 7-day Thailand tour departing every Saturday from November to March—you need series pricing.
Commit to minimum room nights across the season. In exchange, you get a contracted rate that applies to all departures. No worrying about peak-period dynamic pricing spikes. No rate shopping each departure individually.
Series contracts typically require 30-60% commitment against allotment. Release periods are negotiated—usually 21-30 days for peak season, 14 days for shoulder periods.
Series contracts make sense when you have predictable repeat departures to the same destinations. The minimum volume for meaningful series pricing is typically 200+ room nights per season. Below that, spot bookings with group rates may be more flexible.
Tour operators don't sell components—they sell complete experiences. DMC Quote lets you assemble full packages with all components sourced through one platform.
Net cost all components, add your package margin, arrive at selling price. Group rates on each component compound savings. A tour operator might see:
The key advantage: one supplier relationship for multiple components. One invoice, one support contact, coordinated documentation.
Cash flow is the lifeblood of tour operations. You're collecting deposits months before departure, incurring costs as you go, and balancing supplier payments against client collections. Credit terms matter.
DMC Quote offers tiered credit based on relationship and volume:
| Tier | Credit Period | Typical Volume |
|---|---|---|
| Standard | 7-14 days from booking | 100+ room nights/month |
| Enhanced | 14-21 days from booking | 250+ room nights/month |
| Premium | 21-30 days from booking | 500+ room nights/month |
| Series | Payment per departure schedule | Contracted series agreements |
Credit applications require financial documentation (recent accounts, bank references) and booking history review. New operators typically start with prepaid or 7-day terms and upgrade based on performance.
Managing guest details for groups is operationally intensive. Our tools simplify the process:
Upload rooming lists via Excel/CSV. Guest names, room assignments, special requests—import everything at once rather than typing individually.
Assign rooms within your block, manage room type distribution (how many twins vs doubles), track single supplements.
Name changes, swaps, additions, cancellations—submit changes that cascade across all bookings. No manually updating each hotel confirmation.
Generate supplier manifests for each hotel, transfer company, tour operator. Documents in standardized format that suppliers expect.
Mobile-accessible guest lists, confirmation numbers, emergency contacts. Your tour leader has everything needed on the ground.
Group booking tools, series pricing, credit terms, and dedicated support. Built for tour operators who move groups at scale.
For partnership inquiries: partners@dmcquote.com or +65-8948-0242